Contact us

Company: Document Master   
Reg. New Heights 510 cc   Reg. Nr: 2008 / 176089 / 23
Tel: +27 (0)31 765 3691
Fax: +27 86 616 1540
Post: PO Box 1583
Wandsbeck 3631
South Africa
  Hours: 8 am to 5 pm Mon. to Fri.
Email: info@documentmaster.co.za
Fill in our Enquiry Form - Click Here

KEY POINTS:
  • 100 % Secure Online Archiving
  • Low Cost Electronic Document Distribution
  • Track and Trace eMarketing

Free Services :

  • No software costs
  • No licence fees
  • No contracts
  • No integration
  • No new servers
  • No maintenance costs
  • Multiple users
  • Continuous backup

Overview - Solutions Overview

Document Master electronic document and records management system has two main elements:

  • Document Distribution - mass electronic document distribution with automatic, indexing, linking, archiving and electronic marketing
  • Document Scanning - of hard copy ( paper ) documents for easy retrieval with auto indexing, archiving and immediate access.

The Process – Upload raw data or scanned documents to our servers. We compile these into aesthetically pleasing, 128 bit encrypted PDF format, tamper proof documents.

You can then decide what to do with the uploaded data and documents. Some options are:

  • Send specific documents to specific clients in bulk email, fax or print or a just a single document for example your Month End Statements, Invoices and PoD’s, or Salary-slips, Pay-slips and Time sheets
  • Search for and retrieve any document in an instant from any location
  • View documents online, in real-time and resend to clients or let your clients view their own documents on-line.
  • Link relevant documents to one another.
  • Add adverts to documents with active links to your web sites
  • Incorporate documents as an attachment to your bulk emailing
  • Archive documents for 7 years or longer in electronic archive storage
 

VERY IMPORTANT: Our scanning system AUTOMATICALLY INDEXES documents. Why is this important, because:

  • auto-indexing reduces errors
  • is far more accurate
  • is much faster than any human being can label a document
  • costs a lot less than a human being filling thousands of documents
  • has no on-going retrieval and sending costs
  • is audit trailed once it has been uploaded
  • can be seen by retrieved in an instant

The system accepts bulk scanning or individual scanning and all types of digital scanning formats.

You can scan to PDF, with any scan to PDF software. If you do not wish to scan s yourself we can scan or have independent scanning companies, have high quality scanning programs, that offer scanning services and specialize in scanning of documents

The scanning system that you use to upload documents to our system can be a desk top scanner to a multi function device (MFD).

     
Overview  |  Main Elements  |  Main Benefits  | Main Features  |  Technical Overview